Purchasing Agent I

To successfully perform as general purchasing agent in several commodity and service classifications with responsibility for procurement, material management, and disposal of materials, supplies, and equipment.

DUTIES AND

RESPONSIBILITIES

INCLUDE

These items are intended only as examples of the various types of job duties to be performed.   The omission of specific duties does not exclude them from the position if the work is a similar, related, or logical assignment to the position.

       Works with staff to establish quality standards for items to be purchased and prepares purchase specifications for each item in accordance with needs.

       Prepares contracts for the procurement of educational materials, supplies, and equipment.

       Prepares, receives, and evaluates bids and quotations in assigned categories and make recommendations for award.

       Establishes and maintains a schedule for the purchase and delivery of items and take necessary the steps, including follow-ups, to ensure planned deliveries.

       Develops and maintains, in assigned categories, adequate and reliable sources of supply and promotes and maintains good vendor relations.

       Establishes procedures for evaluating supplies and equipment in regard to its educational use and to maintain the required quality and safety standards.

       Develops standard lists of supplies and equipment, estimates of costs, and trends for budget purposes.

       Keeps up-to-date with changing needs in educational supplies and equipment.

       Performs price and spend analysis for various commodities and/or services to direct district spend.

       Maintains web-based e-procurement functionality.

       Posts formal solicitations, and related results on HCPS website.

       Maintains necessary records in order that procurement of items for the system may be handled in an effective and efficient manner.

       Utilizes E-procurement business practices including the use of procurement credit cards.

       Plans, coordinates and implements Just-In-Time contracts for commodities and services.

       Visits schools and administrative sites as needed to enhance performance in assigned areas of responsibility.

       Maintains positive vendor relationships through meetings and other contacts.

       Promotes a customer service orientation while adhering to statutory and regulatory requirements.

       Performs other work-related duties as assigned.

SALARY

       Starting salary based on the AHCATSP Salary Schedule – Grade D ($80,226)

REQUIREMENTS

       Bachelor’s degree from an accredited college or university in business or a related field.

       Certified Professional Public Buyer (CPPB) certificate from the National Institute of Governmental

       Purchasing (NIGP) strongly preferred.

       Five years of successful experience in purchasing or a related field.

       Experience with automated procurement technology and internet-based procurement applications.

       Exemplary oral and written communication skills.

       Able to coordinate and accomplish tasks when working with a wide range of HCPS staff.

       Able to exercise good judgment in making decisions within established general guidelines.

       Familiar with budgeting, invoicing, and accounts payable functions.

       Able to perform tasks requiring meticulous attention to detail.

HOW TO APPLY

Employment applications are accepted online only. To access the online application site, visit the Current Job Openings section of the HCPS website at www.hcps.org. If you have questions or require assistance, please contact the Human Resources Office at 410-588-5226.

DEADLINE

Online applications will be accepted for this vacancy until the position is successfully filled. Candidates who apply by Thursday, September 19, 2019 will receive immediate consideration.

The Harford County Public School System (HCPS) does not discriminate on the basis of race, color, sex, age, national origin, religion, sexual orientation, gender identity, marital status, genetic information, disability, or any other basis prohibited by law with regard to employment of conditions of employment, or participation in or access to its programs, activities or services. Inquiries related to the non-discrimination policy of the Board of Education of Harford County should be directed to the Supervisor of Equity and Cultural Proficiency, 410-809-6065.

This document is available in alternative form upon request. To request disability-related reasonable accommodations, please notify a staff member in the Human Resources Office at the time you are contacted for an interview.

AFFIRMING EQUAL EMPLOYMENT IN PRINCIPLE AND PRACTICE