DUTIES AND

RESPONSIBILITIES

INCLUDE

These items are intended only as examples of the various types of job duties to be performed; specific position assignments will vary depending on the needs of the department.  The omission of specific duties does not exclude them from the position if the work is a similar, related, or logical assignment to the position.

      Assists internal and external customers via email, telephone, and in person, responding to questions and concerns and providing information regarding programs, accounts, equipment, and grants.  As assigned, researches, responds, resolves inquiries, and/or provides support for AR, AP, payroll, time accrual, and related functions and/or computer maintenance, graphics, repair, and software utilization. 

      Updates, maintains, and retrieves information from files and automated information systems; incorporates data into assigned records and documents; supports the development and compilation of reports and summaries; and, generates reports from automated systems.

      Performs administrative support activities as assigned, which may include: maintaining schedules; coordinating meetings; editing and preparing written materials or documents; researching basic information and/or providing related support.

      Receives and reviews documents, forms, and requests from internal and external customers and processes them.

      Performs bookkeeping and cashiering functions as assigned; prepares and processes invoices or statements for accounts payable and/or receivable; and, assists with tracking budget and department information, such as maintaining balances, researching discrepancies, and preparing financial reports.

      Maintains and monitors inventory and/or supplies for assigned area and prepares requisitions to replenish stock. 

      Organizes and maintains files; retains and purges files in accordance with established records retention policies and procedures.

      Performs other duties of a similar nature and level as assigned.

ESSENTIAL DUTIES AND RESPONSIBLITIES SPECIFIC TO SPECIAL EDUCATION MAY INCLUDE

   Supports special education leadership with the coordination and implementation of special education programs, including Extended Year Services (ESY).

   Collaborates with members of the Student Support Services team to provide necessary administrative support.

SALARY

Grade 6 of the Salary Schedule for 12-Month Clerical ($39,181)

TRAINING AND EXPERIENCE REQUIRED

   High School Diploma or GED.

   Three years of office or accounting administrative support experience.

   Microsoft Office Suite (Word and Excel) proficiency is required.

   Data entry techniques, data management; and use of automated information systems;

   Applicable programs and/or grants;

   Proper etiquette in handling of confidential or sensitive information with discretion;

   Mathematical principles; bookkeeping and cashiering;

   Modern office equipment.

   Utilizing a computer and relevant software applications;

   Managing time and prioritizing work;

   Coordinating routine projects;

   Using databases for records management, information storage and retrieval;

   Handling confidential and sensitive information using good judgment;

   Providing guidance, assistance and/or interpretation to others regarding the application of procedures and standards to specific situations;

   Providing advanced internal and external customer service;

   Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

HOW TO APPLY

Employment applications are accepted online only. To access the application, visit the Employment Opportunities section of the HCPS website at www.hcps.org.  If you have questions or require assistance to complete the online employment application, contact the Human Resources Office at 410-588-5238.

DEADLINE

Online employment applications will be accepted until filled.

The Board of Education of Harford County Public does not discriminate on the basis of age, ancestry/national origin, color, disability, pregnancy, gender identity/expression, marital status, race, religion, sex or sexual orientation in matters affecting employment or in providing access to programs and activities and provides equal access to the Boy Scouts and other designated youth groups.

In accordance with the requirements of Title IX of the Education Amendments of 1972 (20 U.S.C. §1681, et seq.), Harford County Public Schools does not discriminate on the basis of sex in any of its programs or activities or with regard to employment.  Inquiries about the application of Title IX, and its implementing regulations to Harford County Public Schools may be referred to Renee McGlothlin, Harford County Public Schools Title IX Coordinator, by mail to 102 S. Hickory Avenue, Bel Air, Maryland 21014, or by telephone to 410-809-6087 or by email to Renee.McGlothlin@hcps.org or the Assistant Secretary for the Office of Civil Rights in the United States Department of Education by mail to 400 Maryland Avenue, SW, Washington, DC 20202 or by telephone 1-800-421-3481, or both.

AFFIRMING EQUAL EMPLOYMENT IN PRINCIPLE AND PRACTICE