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DUTIES AND
RESPONSIBILITIES
INCLUDE
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These items are intended only as examples of the various types of job duties to be performed. The omission of specific duties does not exclude them from the position if the work is a similar, related, or logical assignment to the position.
Assists internal and external customers via email, telephone, and in person, responding to questions and concerns and providing information regarding programs, accounts, equipment, and grants. As assigned, researches, responds, resolves inquiries, and/or provides support for AR, AP, payroll, time accrual, and related functions and/or computer maintenance, graphics, repair, and software utilization.
Updates, maintains, and retrieves information from files and automated information systems; incorporates data into assigned records and documents; supports the development and compilation of reports and summaries; and, generates reports from automated systems.
Performs administrative support activities as assigned, which may include: maintaining schedules; coordinating meetings; editing and preparing written materials or documents; researching basic information and/or providing related support.
Receives and reviews documents, forms, and requests from internal and external customers and processes them.
Performs bookkeeping and cashiering functions as assigned; prepares and processes invoices or statements for accounts payable and/or receivable; and, assists with tracking budget and department information, such as maintaining balances, researching discrepancies, and preparing financial reports.
Maintains and monitors inventory and/or supplies for assigned area, and prepares requisitions to replenish stock.
Organizes and maintains files; retains and purges files in accordance with established records retention policies and procedures.
Performs other duties of a similar nature and level as assigned.
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ESSENTIAL DUTIES AND RESPONSIBLITIES SPECIFIC TO SCHOOL-BASED MAY INCLUDE
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Provides essential Student Support Services administrative support including, but not limited to internal and external customer service; student, administration, and school records maintenance; database and automated information systems troubleshooting; basic training for school-based employees; create and submit reports to MSDE; budget and expense tracking. Time accrual updating; scheduling and support for meetings, events and recruiting efforts; and providing support for school administrators and educators.
Assists with the onboarding of new staff to the Student Support Services office.
Providing input on new database applications to the office of Technology. Identifying ongoing needs and areas that need updating; creating COGNOS reports, and work orders.
Adhering to Business Services guidelines and ongoing training regarding Purchase cards (Pcards) as wells as HCPS purchasing regulations, tax exemption, and reimbursement policies.
Responsible for assisting with materials procurement, professional development, and database development.
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REQUIREMENTS
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High School Diploma or GED
Three years of office or accounting administrative support experience
Microsoft Office Suite (Word and Excel) proficiency is required.
Knowledge of data entry techniques, data management; and use of automated information systems; applicable programs and/or grants; proper etiquette in handling of confidential or sensitive information with discretion; mathematical principles; bookkeeping and cashiering; modern office equipment.
Skill in utilizing a computer and relevant software applications; managing time and prioritizing work; coordinating routine projects; using databases for records management, information storage and retrieval; handling confidential and sensitive information using good judgment; providing guidance, assistance and/or interpretation to others regarding the application of procedures and standards to specific situations; providing advanced internal and external customer service; communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
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The Board of Education of Harford County does not discriminate on the basis of age, ancestry/national origin, color, disability, pregnancy, gender identity/expression, marital status, race, religion, sex or sexual orientation in matters affecting employment or in providing access to programs and activities and provides equal access to the Boy Scouts and other designated youth groups.
In accordance with the requirements of Title IX of the Education Amendments of 1972 (20 U.S.C. §1681, et seq.), Harford County Public Schools does not discriminate on the basis of sex in any of its programs or activities or with regard to employment. Inquiries about the application of Title IX, and its implementing regulations to Harford County Public Schools: Involving students, refer to: Ken Miller, 102 South Hickory Avenue, Bel Air, MD 21014 at (410) 375-0408 or Kenneth.Miller@hcps.org; Involving all other members of the school community, refer to: Renee McGlothlin ,102 South Hickory Avenue, Bel Air, MD 21014 at (410) 809-6087 or Renee.McGlothlin@hcps.org. Discrimination complaints may also be filed with other agencies, such as the Office of Civil Rights in the United States Department of Education. Assistant Secretary for the Office of Civil Rights: 400 Maryland Avenue, SW, Washington, D.C. 20202, 1-800-421-3481. For updated information on the Board of Education, visitwww.hcps.org.
AFFIRMING EQUAL EMPLOYMENT IN PRINCIPLE AND PRACTICE
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